Library Policies

It is the Library's intention to function as an important part of the community and as a source of information. Toward this end, the Library provides space for local individuals and groups to present written and/or graphic messages directed to the community at large. The Library has one area available for the posting of community information: the community bulletin board.

The Community Bulletin Board

The community bulletin board is reserved for smaller items such as flyers, business cards, announcements, notices of lost pets or items for sale, and the like. Items must conform to the guidelines set forth below.

Restrictions, Limitations, and Disclaimers

The Library reserves the right to remove or refuse to post any item judged to be inappropriate for display.

Items must be dated when they are first posted, and a date given for how long the items should be displayed. The Library will remove any items after the date of the event or after what it considers an appropriate period.

It is unlawful for items proselytizing for a particular point of view, such as campaign posters or religious tracts, to be displayed in a government building. However, the Library will allow announcements for events held by partisan or religious groups, provided the events are open to the public.

The Library will not be responsible for the accuracy of information or details of any announcements posted by people not associated with the Library.

All CCPLS locations have space available for exhibits or for the exhibition of artwork. Exhibits are considered an extension of library programming. CCPLS may invite submissions based on a theme or schedule exhibits to support or promote other library programming or themes.

Displays will not be obscene or pornographic or depict scenes that would have the potential to incite violence. Standards for display items are high because everyone, including children, sees display items.

CCPLS cannot assume any responsibility for damaged or lost articles. An organization, individual, or artist may arrange insurance coverage with an outside insurance company if so desired.

Borrowing

Campbell County Public Library will attempt to borrow requested materials not owned by the Library free of charge for patrons in good standing, in accordance with the Interlibrary Loan Code for the United States. Patrons who persistently disregard policy, lending periods, or returns but are otherwise in good standing may be refused borrowing privileges.

The following types of materials will not be borrowed:

• Books published in the current year
• Audio and Video materials

Patrons will be required to fill out and sign an interlibrary loan form in order to request materials. Patrons will contribute $3 to the postage for each arrived item requested as well as pay any lending fees required by the lending library. Patrons will be advised about such fees prior to committing to the request. The postage and any library fee will be charged regardless of whether the patron picks up the item or not, since such fees must still be paid. Patrons will be charged a fee of $1 per day if ILL material is overdue.

If an ILL item is no longer needed, a patron may cancel the request before the item is borrowed by the CCPLS and avoid charges. If the cancellation comes after the item has been ordered and shipped, the patron must still pay the $3 postage offset regardless of their need for the item.

ILL forms are available in each branch and on the CCPLS website.

Lending

Campbell County Public Library will loan requested materials free of charge to other libraries, in accordance with the Interlibrary Loan Code for the United States. CCPL may refuse lending to libraries who persistently disregard policy, lending periods, or returns.

The following types of materials will not be loaned:

• Books published in the current year
• Audio and Video materials
• Non-circulating reference and genealogy materials

The Campbell County Public Library is dedicated to providing the resources, services, and information technology necessary to anticipate and meet the evolving educational, informational, and cultural needs of the public it serves. It is within this context that the Library offers access to the Internet.

In offering Internet access, the Library acknowledges that because the information created on the Internet is outside the Library, the Library has no control over that information which may be inaccurate, outdated, incomplete, indecent, illegal, controversial, or offensive. It is therefore the responsibility of the patron to critically evaluate the information as to its reliability and accuracy.

All internet access is currently filtered. Filters screen for obscene, pornographic, and other “materials harmful to juveniles” on the Internet and block it before it can be viewed. However, patrons should be aware that no filtering software is 100% effective. Filters may be disabled at patron request (adults only), provided requested sites do not violate the Acceptable Internet Use policy.

Parents and guardians are strongly advised to monitor and supervise their children's Internet use. The Library may provide guidelines and information on this subject.

Patrons have the right to privacy and the right to confidentiality. However, security is technically difficult to achieve and the computers are located in public areas. Electronic information and viewing screens could become public. As a result, the Library cannot guarantee privacy or confidentiality.

The Library is not responsible for any charge incurred by patrons using the Library workstations to access fee-based services or make online credit card purchases.

The Library does not provide e-mail service or allow access to e-mail accounts, which require downloading of software.

Users of the Internet at the Library are expected to use this resource in a responsible and courteous manner, consistent with the purposes for which it is provided, and to follow all Internet-related policies, procedures, and rules established for its use, including, but not limited to, those of the Library.

Responsible use of the Internet at the Library for patrons and employees includes:

• Complying with the Library's posted workstation and Internet rules
• Refraining from illegal or unethical use of the Internet
• Refraining from accessing child pornography, obscene materials, and other “materials harmful to juveniles”
• Using the Library's Internet resources in a manner consistent with the educational, informational, and cultural purposes for which it is provided
• Respecting intellectual property rights by making only authorized copies of copyrighted or licensed software or data residing on the Internet
• Respecting the privacy of others by not misrepresenting oneself as another patron; by not attempting to modify or gain access to files, passwords, or data belonging to others; and by not seeking disallowed access to any computer system via the Internet
• Refraining from damaging or altering the configuration or settings of the equipment, software, or operating systems used to access the Internet at the Library
• Refraining from altering or damaging software or data residing on the Internet
• Refraining from the deliberate propagation of computer worms or viruses
• Refraining from the installation of personal or other software on library-owned computers
• Internet files may be downloaded to a personal storage device, such as a disc or USB device or to the desktop. Library computers delete any downloads automatically upon termination of each session and we cannot be held accountable for any resulting loss of data.

Violation of any of the above conditions for responsible use of Library internet may result in immediate loss of library internet privileges.  Sanctions ranging from temporary suspension to indefinite termination may be imposed by Library staff.  Any patron aggrieved by the decision of the Library staff may appeal the decision of suspension or termination of internet privileges to the Library Director, who shall determine the appropriate sanction in their sole discretion, which decision shall be final. Unauthorized or illegal use of the Campbell County Public Library Internet workstations will result in loss of Internet privileges and may also result in legal prosecution. Proper authorities will be notified of illegal activities.

The Library provides Internet access equally to all library patrons, but reserves the right to set rules, such as reservations or time limits, in order to promote equitable computer use. The Library may revise these rules, as needed. Rules and instances resulting in a loss of privileges will be posted near all workstations. The Library reserves the right to terminate an Internet session at any time.

Who May Use Computers

Any person 18 years and older may use the personal computers.

Children under the age of 18 must have a library card. Possession of a library card indicates that the parent assumes responsibility for a juvenile’s use of any library materials, including computers.

No more than two persons may use a computer at the same time. Both patrons share responsibility for any damage to equipment and/or software. Only one card will be necessary when a parent or guardian is working with a child.

Assistance

Library employees will be available to help patrons in the basic use of the equipment and most applications, but a level of proficiency is assumed.

Availability of Computers

Computers are available on a first-come, first-served basis and administered by a time management software. Patrons are provided with a PIN which unlocks a computer for 30 minutes to one hour, depending on the time of day and demand. If there are vacant computers at the end of that period, patron’s time will be extended until demand requires termination of their session. Library employees retain the right to limit usage to two sessions per day if demand is high (a single patron may only access 2 pins during a day).

Computer time is provided free of charge.

There is a 15-cent charge per copy, which includes paper. Color copies may be available at some locations. There is a 30-cent charge per page for color copies.

Software

Only library software is available for public use. No other software may be used, copied, or installed.

No documentation or files can be saved to the hard disk, each computer being returned to its original state after each session. Patrons should save files to external storage or the cloud for further use or retrieval. The library will not be responsible for lost files.

Equipment

Patrons may not bring their own hardware nor physically attach anything to the library equipment, excluding ear phones or external storage devices.

Patrons may not load or unload paper or labels from the printer.

Legal Responsibility and Software Security

The County of Campbell General Government, the Department of Data Processing and the Public Library all comply with and insist upon compliance with Copyright Law of the United States of America (Title 17, U.S. Code).

Each library patron, upon application for a library card, agrees to comply with the Library’s rules and regulations, which includes financial responsibility for damages to materials (including public use computers and software). Parents or guardians of patrons under 18 also sign a statement of financial responsibility for the child’s use of library materials, which includes equipment and software, whether the damage is intentional or unintentional.

Software piracy is illegal. Computer patrons may not make unauthorized copies of library software. Furthermore, anyone found using library equipment to make unauthorized copies, alter files, or add files to library disks will lose all computer privileges at all Campbell County library facilities.

While each publicly used PC is equipped with antivirus software to provide protection against computer viruses, it is the patron’s responsibility to ensure that personally owned data disks to be used on library public use PCs are virus-free prior to operating any computer equipment.  Patrons may use antivirus software provided on each public use PC to scan their disks for viruses. In the event that a PC becomes infected with a computer virus, the Library will attempt to notify all patrons who have used the equipment in question as soon as possible.

The Campbell County Public Library is not responsible for any damages that may occur as a result of computer viruses, electrical malfunctions, power surges, etc. These conditions may exist but are beyond our control. The library assumes no responsibility in such cases.

The Campbell County Public Library seeks to provide patrons with a wide variety of materials and services, including “social software” applications, which enable both employees and patrons the opportunity to interact in cyberspace, thus continuing Library service beyond the physical walls. Social software is to be used to further the Library’s mission to both educate and entertain. Social software includes (but is not limited to) social networking sites, wikis, instant messaging, and blogs.

The Library does not endorse social media other than applications created by approved Library employees and cannot be responsible for social software created by unauthorized third parties posing as the Library.

All current library policies regarding parental responsibility for the internet use of minors (see VII), collection of personal information (see III), and Internet Acceptable Use (see VII) apply.

Library employees responsible for creating content on social media sites must comply with Federal and State laws, as well as County policies regarding neutrality in relation to politics, religion, etc.

Members of the community are encouraged to interact with the Library through social media, however, the posts/ comments/ messages made by non-Library employees are not a reflection of Library views and are subject to editing, modification, and/ or deletion.

Patrons may become a “friend” or a “fan” or a “member” of various Library social media sites. Both patrons and the Library have the ability to end that relationship at any time.

All posted content becomes the property of the Library, and can be reproduced at will.

The Campbell County Library is not responsible for any real life events that may occur as a result of a social media interaction on a Library sponsored site.

The Library expects library materials to be returned in the same condition as when checked out. If materials are returned damaged, the patron may pay a rebinding or damage fee. Likewise, if items from the Beyond Books Collection are returned without being cleaned, they will incur a cleaning fee (ex. Cake pans).

The Library requires patrons to pay for lost library items. Patrons may not purchase replacement items to take the place of lost items. Payment is expected by the time the fine reaches the maximum amount. The patron will pay the cost of the item; for items that are 5 years old and older, the cost will be prorated to account for depreciation. If a patron returns lost materials in circulating condition within 6 months of the date paid, any collected fees will be added as a credit to their account for future fines or the patron may choose to keep the materials instead of accepting a credit.

When library records show materials or fines on a patron's record, and the patron disagrees with these records, the patron may consult with the branch manager and/or fill out a discrepancy form for consideration.

The Library reserves the right to limit or deny library privileges to repeat offenders.

Library programs are intended for individuals and families, not groups (three or more unrelated individuals including but not limited to private daycares, private schools, and public schools). A few large groups could easily fill the entire programming space and displace individual patrons and families who are not enrolled in these types of outside organized programs. Pre-registration is required for some programs, usually children’s, but not for all others. Please check with library employees if there is a question. Space may be limited for safety reasons.

Because of building Fire Code, each Campbell County Library branch has strict limitations on the number of people who may assemble in the library space. The maximum number of people allowed is as follows:

Rustburg Programming Room: 100

Staunton River Programming Room: 90

Patrick Henry Programming Room: 30

Timbrook Library: 49

Adults must accompany all children to library programs. In order to provide as much space as possible for children, parents may not be permitted in the programming area but must remain on the premises.

As a public institution dedicated to free expression and free access to ideas representing all points of view concerning the problems and issues of our times, the Meeting Rooms of the Campbell County Public Library are available on equal terms for the lawful activities of all non-profit, community, educational, recreational, cultural, and civic groups who agree to abide by the regulations stated below.

First priority is given to Library sponsored activities and meetings as well as use by other County Departments or County sponsored meetings. Second priority is given to the groups outlined in the previous paragraph. When the room is not otherwise engaged, special use of the Meeting Rooms may be approved at the discretion of the Director.

The Library has a paramount need to provide a safe, peaceful and respectful environment in which patrons may use Library facilities. The Library has the authority to accept, renew, or reject requests for use of the meeting rooms. The Library reserves the right to reject a reservation request if the anticipated meeting is likely to be unreasonably disruptive to regular library functions, too large for the applicable room capacity, disorderly, dangerous to persons or property, or in any other way inconsistent with or in contravention of any of the terms and conditions of this policy. In determining whether such a likelihood exists, the Library may take into consideration the contents of the application form, the history of the group’s meeting room use in the library or elsewhere, and such other information as they may deem appropriate.

The Library Director has final authority in approval of applications and will make all policy decisions and interpretations.

Hours Available: Interior Rooms

Regular Library Hours (varies by branch)

Hours Available: Rooms with Outside Access

Sunday- Saturday 8am-10pm

Note: If initial access to the room is needed outside of regular library hours, groups must coordinate with Library employees in advance to obtain the necessary key or key code for entry. Examples include: early morning, Saturday afternoon, and Sunday use.

Reservations

Reservations should be made using the online booking system through the Library website. Once a reservation is requested, patrons will be sent an email to confirm the reservation and another email when Library employees have approved the booking. Please call the Library at least two days ahead if it is necessary to cancel. If you are unable to make an online booking, reservations may be made by calling the library.

Frequency of Meetings

In order to make the Meeting Rooms available to as many community groups as possible, and to allow for adequate use of the room for Library programs, the Library reserves the right to limit a group’s use of the room for multiple bookings and/or extended periods of time. No one will be granted permission to schedule the rooms on an ongoing basis except as provided within this document.

Eligibility for Group Room Use

For Advanced Reserve:

1. An organization or group must be meeting for a non-monetary purpose or for the benefit of a non-profit organization. This excludes business purposes such as private tutoring, private counseling services, home retail sales, group sales, etc. No fee based services are allowed for any reason, as these facilities are provided as a free service to the community.
2. Local businesses, in their role as corporate citizens, may be permitted to use the meeting rooms for employee training purposes or other employee informational sessions.
3. Rooms may be booked up to 3 months in advance.
4. Campbell County and library events take precedent over other usages.
5. Any kind of voter registration, religious, or political event must be open to the public. Rooms may not be used for the purpose of political campaigning.
6. The library reserves the right to limit repeated scheduling.
7. The library reserves the right to assign the appropriate room for size to your group, which may change at any time.
8. No charge may be made for admittance to a meeting. Meeting rooms shall not be used for entrepreneurial or commercial purposes, for solicitation of business, presentations for the purpose of recruiting a sales force, for profit, or for fundraising, other than that which supports CCPLS, unless specifically permitted by the Library Director or Board. No goods or services shall be promoted, sold or exchanged upon the premises or by sample, pictures or description.
9. Groups may not use the library’s logo or imply library sponsorship in any promotional materials. The name of the group/ organization must be displayed prominently on any promotional materials with the library listed only as the meeting location. This includes printed items, such as flyers and online items, such as social media posts and graphics, website calendar entries, and eblasts.

For Spontaneous Use:

1. All of the above conditions apply.
2. If a room is vacant, patrons are welcome to “check out” the room for an hour at a time.
3. If the large community room is vacant, patrons are welcome to occupy that room at their leisure, understanding that both patrons and library employees may come and go from this space freely and that they may be asked to vacate the space for a scheduled event and preparation for a scheduled event.

General Guidelines

• All library policies apply, as well as local, state, and federal laws.
• The library reserves the right to have a library representative attend any meeting held in its facilities (excepting lawful executive sessions of governmental bodies) to ensure no unlawful activities or activities contrary to this policy are occurring on library premises. The library representative may enter the meeting at any time.
• Telephone messages for those attending meetings will be limited to emergencies only.
• Use of tobacco and vaping are not permitted in the Library Meeting Rooms.
• Attendance shall not exceed Fire Code Regulations.
  • • Rustburg Meeting Room: 100
    • Staunton River Meeting Room: 90
    • Patrick Henry Museum: 30
    • Timbrook Meeting Room: 49
• The Library does NOT provide babysitting services. Adults attending meetings should not leave their children unattended in the Library.
• The Meeting Rooms are not available for receptions, parties, showers, weddings, private social gatherings, or for regular religious services for any one organization.
• The Library reserves the right to request advanced copies of displays or literature to be distributed at meetings in the Meeting Rooms. Materials not in keeping with the Meeting Room policy will be prohibited.

• Limited kitchen facilities are available. Light refreshments, excluding alcoholic beverages, may be served. Reservations for use of the kitchen facilities should be made at the same time as that for the Meeting Rooms. The responsible person is expected to provide their own utensils and to leave the kitchen in order at the end of the meeting.
• Library staff cannot be responsible for taking registration fees, selling tickets, providing information about, or answering questions about non-library sponsored events.
• The Meeting Rooms may be booked as a meeting place for individuals gathering to sign a petition; however no petitions may be circulated outside of the Meeting Rooms.
• If the library is closed for inclement weather or any other reason, that supersedes your reservation.
• Any false, misleading, or incomplete statement in the application process shall be grounds to deny the use of the room by the applying group. Failure to fully complete the application form may result in the denial of a reservation request.
• There are no fees charged for use of the meeting rooms; donations are accepted.

Responsibilities and Requirements

• Those using the Meeting Rooms are welcome to change the seating arrangement but are responsible for restoring the room to its original arrangement.
• A projector may be available for use upon request. During the time the room is reserved, you are responsible for the equipment. The library is not responsible for technology operation.
• When Meeting Rooms are to be used by organizations of students or other young people, a person 18 years old or older must make the reservation and must be present and responsible for the entire meeting.
• The responsible person booking the Meeting Room accepts full responsibility for proper conduct of those attending the meeting and for any damage to library property. The Chairperson or host is responsible for maintaining orderly conditions during the meeting, as well as when entering and leaving.
• The responsible person will be responsible for leaving the rooms in the condition in which they were found, and will be financially responsible for damage that may occur during its use of the rooms. If the Library determines that additional clean-up is needed, charges for janitorial services may be made.
• Neither the name nor the address of the Library may be used as the official address or headquarters of an organization.

The filming and photography described below is allowed only to the extent that it does not interfere with library operations, services, programs, and activities.

Permission to film may be revoked at any time if the activity fails to comply with this policy or is disruptive to the Library’s operations. Library employees may terminate any photo or filming session that appears to compromise public safety or security.

Photography and Filming for Library Use

Programs or events sponsored by the Campbell County Public Library System may be photographed or filmed by the Library’s employees, individuals facilitating or performing in the program, or a CCPL representative. Photos, images, and videos may be used by the Library for promotional purposes, including social media. Except in the case of large, outdoor events, program attendees may opt out using a written request form and/or other method specific to an individual event. Photos, images, and videos submitted to the Library by patrons for online galleries or contests may also be used by the Library for promotional purposes.

News Media Photography

The Library has an open door policy for news media photographers and reporters who are doing stories or projects that directly involve the library and its programs.

Amateur Photography

Casual amateur photography and filming is permitted in library facilities for patrons and visitors provided that the photography does not interfere in any way with library operations or capture any identifiable likenesses of individuals without their permission. The use of additional equipment such as lighting is not permitted. Photography and filming is not permitted in staff only areas or in restrooms.

Commercial Photography

Contact the Library Director for permission and more information.

Photography for Groups and Non-Library Events

Groups arranging meetings in library facilities may arrange for photographers and news media during their event. Photography for such events is restricted to the space reserved by the group and may not take place in other areas of the library.

The purpose of this selection policy is to guide librarians in the selection process and to inform the public about the principles upon which selections are made. The Library's selection policy emphasizes its educational, informational, and recreational functions. Materials have value if they contribute to the growth of a person, either as an individual or as a member of society. This includes materials that broaden horizons and experience, encourage informed discussion, or allow the imagination to soar.

The Library will select reference and research materials for the direct answering of specific questions and for continuing research. Very specialized works in certain fields will not be collected because of the availability of college and university level collections in the immediate vicinity. However, the collection will be developed to at least a Basic Level (Appendix I) in all needed areas and to a General Interest/Study Level or Advanced Interest/Study Level (Appendix I) in areas of particular interest or relevance to the Library's patrons.

Selection of any given book or non-print material by the Library is not an endorsement of particular viewpoints or beliefs expressed by the author or authors. The Library's goal is to provide materials representing all sides of controversial public issues, in accordance with the Library Bill of Rights and the Freedom to Read Statement (Appendix II) that have been adopted by the American Library Association (ALA) and the Campbell County Public Library.

The Library recognizes that many materials are controversial and that any given item may offend some patrons. Therefore, the Library will make selections solely on the merits of the work in relation to collection development and to serving the interests of the Library's patrons as a whole. Once an item is selected for the collection using approved selection methods, it will not be withdrawn on the basis of patron complaint alone.

Parents and legal guardians bear sole responsibility for materials chosen by or for their children. Selection will not be inhibited by the possibility that library materials may inadvertently come into the possession of children. Materials will not be labeled by the Library to identify the content other than Dewey Classifications; no cataloged items will be sequestered except for the express purpose of protecting them from injury or theft.

General Guidelines for Selection

The Library will follow a collection development plan to build and maintain the Library's information resources in the most cost-efficient and patron-relevant manner possible.

The resources of other libraries in the community will be considered in the selection process. However, the Library will purchase any item with a potential for repeated use, for the convenience of its patrons.

Formats collected will include print as well as selected media and computer products. The Library may add and discontinue formats according to their availability and practicality for the Library.

Textbooks or other curriculum-related materials will not be purchased unless such materials are the only resource in a needed subject area. An exception is made for materials supporting the Literacy program.

Materials of various reading levels and complexity will be collected to serve a public composed of a wide range of ages, educational backgrounds, and reading skills.

In developing the collection, the Library will consider the special, commercial, industrial, cultural, and civic enterprises of the community.

While most materials are selected for scholarly or artistic merit, some materials are selected for the sheer enjoyment of the Library's patrons. Significant demand for an item is an important selection factor.

Evaluation of an item will be based on the entire work, not on parts that may be objectionable to some readers.

Material under consideration for the collection will be judged by criteria appropriate for that type of work or genre. This would be artistic merit or scholarship for some titles; level of public demand would be more important for other titles.

Materials presenting different sides of social, political, and religious issues, including unpopular viewpoints, will be collected, with the goal of providing our patrons with well-balanced information. Items in the Library that bore or repel some patronss are considered very worthwhile and meaningful to others.

Selection guidelines apply to purchased, as well as donated, material.

De-selection Policy

De-selection or weeding is an important part of collection development. Materials must be reevaluated when growth and change occur in areas of expanding knowledge, technological advances, and cultural differences. The Library regularly weeds (discards or withdraws) materials that are out of date, damaged beyond rebinding, or no longer popular enough to warrant multiple copies. Materials may be transferred to other branches when space constraints require it, or when a branch collection becomes overbalanced with a certain type of material.

De-selection will be guided by current professional standards as established by the CREW (Continuous Review Evaluation and Weeding) method, as established by the Texas State Library, Austin Texas, 1995. A CREW manual is available for review in the CCPL. The CREW method follows a system for de-selection based on copyright date, circulation records, and the presence of various negative factors called MUSTIE:

• M - misleading
• U- ugly (worn and beyond mending or binding)
• S -superseded (replaced) by a new edition or more comprehensive book on the subject
• T- trivial (of no discernible literary or scientific method) irrelevant (to the needs and interests of the community)
• E- elsewhere (materials may be obtained easily through interlibrary loan, electronic data, or reciprocal borrowing)

This method allows the library to continually review its collection and aid in the selection of new materials, enhancing reliability, reputation, and currency of CCPLS materials. Such accuracy and currency is critical in building public trust and satisfaction.

De-selection will be overseen by degreed librarians but may be executed by paraprofessionals.

Adult Materials

The Public Services Librarians in each branch are primarily responsible for adult materials selection. Selection tools include book reviews, authoritative discussions of the literature of a subject, bibliographical publications, publishers' catalogs and backlists, advertisements, and requests or recommendations of library patrons.

Review sources may include a variety of publications such as Publishers' Weekly, Library Journal, American Libraries, The New York Times Book Review, and others, as well as book review columns in local newspapers. Reviews provide information on the credentials of an author in general and with respect to the subject of the work, the scholarship level of that particular work, the quality of writing and an idea of the intended audience. Some items are purchased in spite of a negative review because the topic or author is of great interest to the Library's patrons. Conversely, not all materials with positive reviews are purchased; they may not fit into the Library's collection development plan.

Requests and recommendations of patrons are a very important source of selection ideas. Many library patrons are avid readers of a particular genre or are subject specialists in a field unfamiliar to the selecting librarian. The Library respects the opinions of its patrons.

General Criteria for Selection

• Format is consistent with collection development standard.
• Reviews by critics, employees, or library patrons.
• Reputation of the publisher or producer.
• Authority or significance of author, composer, artist, etc.
• Timeliness of the material.
• Quality of the work regarding writing, design, illustrations, or production.
• Relevance to the community's needs.
• Current or potential demand for the material.
• Technical level of subject treatment consistent with needs of the Library's patrons.
• Availability of the same material at area libraries or on the internet.
• Price.

Specific Criteria for Selection

Different criteria are used for factual works, works representing a specific viewpoint, and imaginative works. Objectivity, comprehensiveness, and depth of treatment are important, as well as clarity of writing style and ability to hold the reader's interest. The importance of a good index cannot be overemphasized; the inclusion of footnotes and a selected bibliography is an indication of good scholarship. The citation rate of a work in bibliographies and indexes pertinent to the field is also indicative of its importance.

The selection of titles representing one point of view depends on the availability of materials on the subject. Other important criteria are logical presentation and completeness of treatment. As in the evaluation of factual works, quality of writing and the inclusion or lack of an index, bibliography, and footnotes are considered.

Works of the imagination must be evaluated in a substantially different way from nonfiction. Quality of writing is still important, but a work will also be evaluated with regard to originality, artistic treatment of plot, setting, theme, characterization, point of view, ability to sustain reader interest, and entertainment value. Works may also be selected as representatives of a genre or cultural trend.

Children's Materials

The Children's Program Managers and Acquisitions Librarian are responsible for the selection of children's books or other materials. The aim of the Children's Collection is to serve the whole child in his/her educational, recreational, and informational needs, as well as parents, teachers, or any others wishing to serve children. Promoting the love of reading for reading's sake, satisfying natural curiosity, and contributing to the growth of a child as an individual and responsible citizen of an expanded world are also goals of the Children's Collection.

Specifically, this collection is aimed at children from infancy through the eighth grade, with reading levels from beginning through advanced. The Juvenile Easy Collection is mostly "picture book" fiction, with some easy vocabulary nonfiction; it is mainly for use with infants, preschoolers, and children up through approximately third grade. The Juvenile Fiction Collection contains books for children from approximately third through eighth grade. The Juvenile Nonfiction Collection contains books for all reading levels from preschool through eighth grade on all subjects of major interest to children.

Recorded Music

The guidelines for book selection also apply to recorded music, in that titles are purchased according to factors such as quality, balance of the collection, and patron demand. An emphasis is placed on selecting a diverse mix of classical, instrumental, and vocal music, opera, jazz, country, rock and roll, and all popular types. Reviews will be used to evaluate new titles; review sources may include publications such as Schwann Opus, Rolling Stone Magazine, Library Journal, local and national newspapers, and popular periodicals. Award-winning artists may be given special consideration. The suggestions of Library patrons are also important in the selection of recorded music.

Reference Materials

Reference materials for all ages will be collected. Although the Adult General Nonfiction and the Juvenile Nonfiction Collections are considered to be reference sources, there is a selection of non-circulating Reference materials. These are items that library employees or patrons frequently need to answer specific reference questions, but are not usually items written to be read cover to cover. This area includes but is not limited to bibliographies, directories, indexes, encyclopedias, dictionaries, atlases, serial financial publication, and single titles covering needed areas.

Selection criteria applied to these items are similar to criteria for factual works in the rest of the collection, but may be applied more stringently. It is a priority for materials to be as current as possible in the Reference Collection, so some items will be on standing order to maintain this currency. Some areas of the Reference Collection do not require such frequent updating, but all materials will be chosen for accuracy, objectivity, and comprehensiveness and depth of treatment. Organization of the material is also important, i.e., ease of use, quality of indexing, and inclusion of illustrations or photographs.

Visual Formats

Visual formats will be selected in a manner similar to that used for books, with an eye toward a well-balanced collection. The Visual Format Collection should include a variety of genres for all age groups and should include both fiction and nonfiction titles.

Nonfiction visual format selection emphasizes informative and useful topics. Examples are self-help and how-to materials from which the viewer may learn factual knowledge on a specific subject. Entertainment selections will be made in areas such as family entertainment, film classics, and particularly fine examples of various genres.

Primary emphasis will be placed on acquiring high-quality materials, with secondary emphasis on pure entertainment. Titles may be selected with the aid of sources such as reviews, catalogs, advertisements, and patron recommendations. Special consideration may be given to award-winning materials.

The Library may purchase materials that parents may not feel are suitable for children. As stated in the introduction to this document, "Parents and legal guardians bear sole responsibility for materials chosen by or for their children. Selection will not be inhibited by the possibility that library materials may inadvertently come into the possession of children." The Library does not prohibit anyone from checking out any visual formats, regardless of age.

Virginia Collection

The Library's function as a type of historical archive is recognized in the Virginia collection. The intent behind the Virginia collection is to preserve important sources of local and regional history, and to provide genealogical information to the Library's patrons.

Virginia collection materials do not circulate because many of the items are irreplaceable and the Library has a duty to preserve information pertaining to the history of its community. Examples of Virginia Collection materials may include lists of taxpayers and their holdings, marriage and military records, church histories, and the like. Personal archival materials, such as original diaries and manuscripts, are not collected; the Library does not have the facilities to care for such documents.

Young Adult Materials

The Children's Program Managers and Acquisitions Librarian are primarily responsible for the selection of young adult materials. The aim of the Young Adult Collection is to widen the horizons of the adolescent patron, enrich his or her life, and fill recreational, educational, and emotional needs.

Works of fiction for the young adult audience will be qualitatively evaluated by the same criteria as adult fiction. The use of profanity or frankness about sexual issues may be controversial, but if a work develops understanding of other people, breaks down intolerance, or unlocks a clearer vision of life, these virtues must be weighed against the possible harm done by a shocking word or passage. As stated earlier in this document, parents and legal guardians bear sole responsibility for the reading of their children, including young adults.

Gifts

The Library welcomes gift materials in good condition with the understanding that these items are subject to the same collection development guidelines as purchased materials; the Library will use or dispose of the items as appropriate to the collection. Donors will be given a copy of the Library's gift policy, upon request. The Library will not provide appraisals of gifts for tax purposes.

The Campbell County Public Library is grateful to its benefactors for useful gifts that can be added to the collection. The Library accepts gifts with the understanding that they may be handled in any way that best suits the purposes of the Library, including donations to the Friends of the Library book sale. Their classification, housing, and circulation will be determined in the same manner as purchased items. Since gift materials are screened as closely as new purchases, in the case of gifts of marginal value, processing cost and optimum use of shelf space will be considered.

Once an item is donated, it becomes the property of the Library and may be handled as the Library sees fit. However, the wishes of the donor will be respected as far as possible in the branch location and housing of gift items.

Campbell County Public Library welcomes donations of money and encourages unrestricted gifts so that contributions can be used in ways that best support the Library’s strategic plan and the needs of the community. Donors may designate only the general nature or subject area of the item(s) to be purchased with the donated money, provided that the nature or subject area is consistent with the Library’s Selection Policy. Unfortunately, on occasion, the restrictions set by the donor may make accepting the monetary gift impossible. The donor must understand that any materials purchased with monetary gifts might someday be sold or disposed of in the best interests of the Library. The Library cannot commit itself to continuously housing any materials.

Beyond Books Collection

The Beyond Books Collection contains nontraditional library materials. Available items will vary, depending on location and quantity. General areas include:

• Kitchen
• Home
• Toys & Games
• Tools & Garden
• Health & Fitness
• Technology
• Travel & Adventure
• Learn & Grow

Items in the Beyond Books Collection are selected by the Collection Management Team, and are either purchased or solicited from donations. Selection tools include authoritative discussions between professional librarians, patron or employee feedback, information from other library systems, and goals from our Strategic Plan. Requests and recommendations of patrons are a very important source of selection ideas. The Library respects the opinions of its patrons.

For items that are lost or damaged, the Library may not replace the Beyond Books material. A professional librarian will determine whether to replace or weed lost or damaged items.

General Criteria for Selection

• Format is consistent with collection development standards.
• Reviews by critics, employees, or library patrons.
• Quality of the item regarding condition and usefulness.
• Relevance to the community’s needs.
• Current or potential demand for the material.
• Technical level of subject treatment consistent with needs of the Library’s patrons.
• Availability of the same material at area libraries, in the community, or on the internet.
• Price.

Card requirements

Anyone living in Campbell County and the surrounding counties who are NOT in our borrowing consortium (Lynchburg and Bedford) is eligible to receive a library card. Library cards issued by Lynchburg and Bedford County will be honored at all CCPLS locations. There is no charge for a library card. However, there is a $1 fee to replace a lost library card. All persons applying for a library card must present a photo ID and proof of a current address. If the mailing address is a post office box, then proof of a physical address is also required.

Patron cards will be issued in proper/legal names only. Neither nicknames nor a husband’s name for a wife (i.e. Mrs. John Doe) will be accepted.

Children who are able to write their own names or 4 years old (whichever comes first) are eligible for a library card. In order to sign up for a library card, children under 18 years of age must have a parent, grandparent, guardian, or other adult acting as a responsible party with them, and that parent, grandparent, guardian, or other adult acting as a responsible party must either already have a valid Campbell County Public Library card or must sign up for a library card at that time and may have access to the child’s account, upon request. Children under 18 years of age must have the signature of that individual. The library is not responsible for monitoring or regulating any child’s reading, listening, viewing, or Internet access.

Library cards are considered valid as long as they are active. A card with no activity for 3 years will be considered inactive and deleted from the patron files if there are no outstanding books or fines. Patron records will show an expiration date every 2 years for the purpose of maintaining current addresses and phone numbers. Patrons should notify the Library of any change in address or other information.

No material may be checked out without a valid library card. Patrons may present a physical library card or an electronic version saved to a mobile application such as Keychain.  A patron will be financially responsible for all materials checked out on his or her card. Lost cards should be reported to the circulation employees in order to avoid being charged for materials checked out by others.

Circulation

All eligible materials are checked out for a 4-week loan period. New books are checked out for a 2- week loan period. DVDs are checked out for 1 week.

There is no limit on the number of other materials; however, patrons are asked to consider others when checking out materials on only one subject. DVDs are limited to 6 per account.

Reference and Virginia Collection materials are non-circulating and must remain in the Library.

In order to facilitate time and accuracy, patrons are required to present their library card when checking out materials.

The Library expects materials to be returned to the library by the date due and in the same condition as when they were checked out. Patrons may be charged a damage fee if not returned in good condition. (See Lost and Damaged Policy)

Materials not owned by this library system may be requested from another through interlibrary loan. Patrons must fill out an ILL form to request materials from another library system. (See Interlibrary Loan Policy)

Complaint Reconsideration

The Library recognizes that it houses many items that some patrons may consider offensive or inappropriate. When a patron has a complaint about an item in the collection, the Library employees will follow the Library's established procedures in making sure the patron's opinion is heard and considered. The patron will be given access to the selection policy, and he or she may fill out a Complaint Reconsideration Form (Appendix IV). The Library Board of Trustees will make the decision as to the item's continuing suitability for the collection in light of the Library's selection policy and the merit of the work itself.

Fines/Fees

Patrons are financially responsible for materials checked out on his/her card. Overdue fees are 15 cents per business day on all materials, with a maximum of $5 per item. The library will accept a check for fines if they are over $5.

Fees other than fines are:

• $1 – replacement of library card
• $1 – missing bar codes
• $3 – per arrived ILL request
• $1 – per day for late ILL materials
• $1 - for 1-5 pages to send fax
• $1 – for 1-5 pages to receive fax
• 15 cents per side– all black and white copies
• 30 cents per side – all color copies

Renewals/Reserves

All eligible materials may be renewed one time. Materials with reserves/holds may not

be renewed. Items automatically renew at the conclusion of the borrowing period, if there is not a hold on the item.

Circulating materials may be reserved. The library will email or text to let the patron know when the requested material is available. Materials must be picked up within 7 days of the notification.

Restriction of Library Privileges

Library patrons with fines of $5 or more will not be allowed to check out materials until their fines are reduced below the fine limit of $5. The Library reserves the right to restrict or withdraw the borrowing privileges of patrons who have long overdue or lost materials. The Library may restrict or withdraw borrowing privileges of patrons who continually damage or abuse library materials.

Patrons who disregard our policies will be warned verbally and by letter from the Director that continued behavior will result in being place on a “restricted borrower” status.

Patrons who continue to disregard our policies will be reported to the Director. The Director will inform via certified letter that the patron will be placed on “restricted borrower” status for one year.

“Restricted borrower” status will constitute the following conditions:

• Fines totaling $5 or more must be paid before additional borrowing
• Only 5 books may be borrowed at one time, regardless of classification
• This status will be in effect for one year. At its expiration, the borrower will revert to his or her former status although they will still be subject to the process if they continue to abuse the process.

Branch managers, Librarians and Director can:

• Set up a payment plan
• Allow patrons to engage in volunteer work to erase fines

Services Offered

The Library offers a variety of services to the public at all branches. Each branch offers copiers, fax machines, and public computers with Internet access. There are no public telephones at the libraries. In emergencies or extreme circumstances, patrons may use the Library telephone after asking at the circulation desk. Patrons are expected to limit any calls to three minutes.

Each branch offers Story Time for preschool children, and in the summer, offers a Summer Reading Program for children ages 5 to 12.

There is an adult literacy program offered through the Library by the Literacy Volunteers of Campbell County.

Each branch has a Virginia Collection that contains local history and records that may be used for genealogy research.

Notary

CCPLS offers free (limited) Notary Public services for the public. An unexpired, valid government issued photo ID is required.

Drop-in service is available, however, it is highly recommended to call ahead to speak with a Notary to confirm they are available when needed and to ensure they will be able to notarize the requested document to be signed.

Notaries cannot pre-date or post-date documents, prepare/compile/compose documents, or give advice on legal or personal matters.

The Library will not provide witnesses, nor will staff act as witnesses. Witnesses may not be solicited from patrons using the library. Witnesses must also provide an unexpired, valid government issued photo ID and be present for the entire transaction.

Notaries will not provide service if the patron, the document, or any circumstances of the request for Notary service raise any issue of legibility, legality, authenticity, or uncertainty for the Library.

Should any of the above conditions not be met, the Library Notary may decline to provide Notary service. Notary service is always at the discretion of the Library Notary and may be denied at any time for any reason.

The Campbell County Public Library appreciates citizens, 15 years old and older, who offer their services on a volunteer basis to augment staffing at our library branches.

The Library will accept volunteers on an as-needed basis, with the stipulation that each volunteer agrees to serve in accordance with established Library Volunteer Guidelines. Volunteers shall not perform essential and primary functions of paid employees.

The Branch Manager at each location is tasked with the following responsibilities:

• Interviewing and enlisting volunteers.
• Determining need for volunteers.
• Orienting and training volunteers.
• Scheduling and reporting volunteer hours.

Youth ages 12-14 may apply for the Junior Volunteer Program, which operates within the Youth and Outreach Department of the Library and separate from the general volunteer program. Volunteer activities within this program include, assistance with activity/ event preparation, decoration, execution, and cleanup.